Project Management Software for Marketing Agencies in Oxford
An Oxford agency with one foot in academic publishing and one in the science-park spinout scene is really running two different accounts departments under one roof.
Two client types that barely speak the same language
Oxford agencies tend to end up with a genuinely split client list: a publishing house wanting long-running campaign work with careful approval stages that can stretch over months, and a biotech or life-sciences spinout off Oxford Science Park or Begbroke wanting a launch asset turned around before the next funding milestone. The same small creative and account team serves both, often in the same week, and neither client particularly wants to hear that a slower-moving campaign or a faster-moving product launch is competing for the same designer's time.
What that split tends to hide is exactly how much time each side is actually taking. A publishing client's careful, multi-stage sign-off eats hours in small increments spread across weeks. A spinout's compressed timeline eats them in a single sudden burst before launch. Both are billable. Neither gets logged reliably if the only record is whatever someone happens to remember at invoice time.
Each client gets its own board on ShipSprint, with its own WIP limits, so an account lead can see which side of the roster, the slow-and-steady or the fast-and-urgent, is quietly taking more of the team's week than its retainer accounts for.
What a split client roster actually needs
Per-column WIP limits stop a compressed spinout launch from swallowing the whole team's week while a slower publishing campaign quietly stalls.
The log takes about five seconds and sits right beside the task, so a multi-stage approval process gets billed against real hours, not a guess.
Requests land in a shared inbox instead of one account manager's messages, so an urgent spinout ask doesn't get buried under a publishing sign-off.
Decisions and campaign rationale sit next to the work, with page history, useful wherever an editor or a founder rotates off a project mid-stream.
ShipSprint doesn't touch pipeline or contacts at all. It exists purely for delivery and capacity, once a client's work is already underway.
College offices, science parks, and a team that's rarely all in one place
An Oxford agency's own team is often as scattered as its clients: someone editorial-facing working from a college-adjacent office, someone spinout-facing spending half their week near a lab. A weekly status call for every account adds up to a lot of unbillable hours fast, and it rarely even catches everyone at the same time anyway.
Where a card sits on the board is the status, so an account lead can tell how a publishing campaign or a launch asset is going without interrupting whoever's mid-flow on something else. One tap raises a blocker and pulls in whoever can actually clear it, context attached, and the capacity view already knows about approved leave, so a freelancer's day off doesn't quietly turn into someone else's overtime. ShipSprint's maker, Quantuva Technologies Pvt. Ltd., is based in India and bills in rupees, which is simply how invoicing works here rather than a claim about an Oxford office.
Questions from Oxford agencies
Yes. Each client gets its own board with its own WIP limits and triage inbox, so a long-running publishing approval chain and a compressed spinout launch don't have to run on the same rhythm. The owner command center still shows both side by side.
Yes. Every charge is processed in INR by Quantuva Technologies Pvt. Ltd., the India-based company behind ShipSprint, and your card provider converts it at whatever rate applies that day. We don't charge or handle VAT ourselves, so it's worth confirming with your accountant how that applies, particularly for a grant-funded or charitable-status organisation.
No, that's never been the aim. ShipSprint picks up once a client's signed: the board, hours logged against their work, and a genuine picture of the account's capacity, none of the pipeline or contacts side.
Free covers up to 5 users and 2 projects, permanently. Team is ₹299 per user per month, or ₹2,899 per user per year, up to 40 users. Business is ₹599 per user per month, or ₹6,499 per year, and adds forecasts, scorecards and the owner command center. Every paid plan starts with a 14-day full-access trial, no card required. Full detail is on the pricing page.
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