Project Management Software for IT Companies in Oxford

The quote was for twenty days

A fixed-price job looks simple on the proposal: discovery, build, cut-over, handover, so many days each. In practice, the discovery phase uncovers an old server nobody mentioned, the build runs into a supplier's licensing delay, and by the time anyone adds up the hours the job is well past its quote and there's no time left to raise a change request.

The problem is visibility, not effort. Hours are recorded somewhere, but not against the phase they belong to, and not in a place the project lead looks at during the week.

In ShipSprint, each client engagement is its own project, and each phase can be its own set of cards. On Team and up, an engineer logs time in about five seconds next to the card they just finished, so the hours sit against the right phase from the start. Timesheets then show, at any point in the week, how much of each phase's budget has gone.

Knowing early, while there's still a conversation to have

On Business, ShipSprint forecasts delivery from the team's measured velocity as sprints close. If a rollout that was meant to finish by the end of the month is tracking a fortnight late, the forecast shows it while the client can still agree a change in scope or date. That's a better conversation than the one that happens after the deadline.

The owner command center, also on Business, shows every client engagement on one screen with a Monday digest, so a director doesn't need to ring each project lead to know which jobs are at risk. Scorecards for each engineer are adjusted for approved leave and visible to that engineer.

On Team, the manager dashboard and capacity planning cover the basics: who is booked on which engagement, who's on leave, and who has room for the next job.

Using ShipSprint from Oxford: what to know first

Who you're buying from. The vendor is Quantuva Technologies Pvt. Ltd., Hyderabad, India. There is no office or local entity in the UK, and support is provided over email and in-app chat.

Time zones. IST is 5 hours 30 minutes ahead of Oxford in winter and 4 hours 30 minutes ahead in summer. Replies usually come the same working day, Indian time, which means a morning question in Oxford is typically answered during your working day. Don't schedule your own cut-over around waiting for us.

Billing. We bill per seat in Indian rupees using Razorpay, and your bank converts the amount to pounds. Ask your accountant about VAT on services bought from overseas.

Data protection. Client contact details, user lists and anything copied from a client's systems are personal data under the UK GDPR and the Data Protection Act 2018. Check our sub-processor list and security overview against those obligations and against each client contract, some of which may restrict where their information can go.

On capacity: approved leave and public holidays count on Team and up, so a cut-over planned near the bank holiday weekends, Easter, or Christmas to New Year is scheduled against who will actually be working.