Project Management Software for Marketing Agencies in Helsinki

When the client's launch date moves, so does your campaign

Agencies that work for software and games companies know the pattern. The campaign is built around a launch date. Three weeks out, the client's team finds a problem and the launch moves by a month. Every asset, every booked slot and every task with a date on it now needs to move too, while two other clients are still on schedule.

In ShipSprint, each client's campaign is a project with its own board and launch checklist, so moving one client's plan doesn't disturb the others. Because tasks sit in columns rather than in a fixed spreadsheet timeline, replanning is mostly a matter of reordering the backlog and changing what's in this week's sprint.

New requests that come with a date change ("can we add a teaser before the new launch?") go to the triage inbox first. Someone decides whether it's in scope and who takes it, instead of it landing directly on the designer who answered the email.

Hours for the work that was redone

When a launch moves, some work is redone: new dates on the creative, a revised media plan, a second set of social posts. Whether you can bill for that depends on the contract, but you can only raise it if you know how much time it took.

On Team and up, logging time takes about five seconds beside the task just finished, and missed days trigger a reminder to the person, not to the agency owner. Since every task belongs to a client's project, the hours for the rework sit against the right client, and timesheets show them per person each week.

The wiki helps with the other half of that conversation. Keep the brief and each change of plan on a wiki page with page history, and you have a dated record of what the client asked for and when. Any sentence on the page can become a task.

Midsummer and the July break

Capacity planning on Team and up counts approved leave and public holidays. For a Finnish agency, Midsummer in June, the long July summer holiday and Christmas to New Year are the weeks that matter most. If a client launch slips from June into July, the campaign may now fall in the weeks your team is away, so check capacity before you agree the new date.

ShipSprint doesn't monitor anyone while you plan: no screenshots, keystroke logs or activity tracking.

Using ShipSprint from Helsinki: what to check first

Who you're buying from. ShipSprint is made by Quantuva Technologies Pvt. Ltd. in Hyderabad, India. There's no office or local entity in Finland, and support is handled by email and in-app chat.

Time zones. IST is 3 hours 30 minutes ahead of Helsinki in winter and 2 hours 30 minutes ahead in summer. The overlap covers much of your working morning, and replies usually come the same working day, Indian time, so ask well before a launch week rather than during it.

Billing. We bill per seat in Indian rupees through Razorpay; your bank converts the amount to euros. Your accountant can say how VAT applies to a service bought from outside the EU.

Data protection. Campaign work can touch a client's customer or player data, which is covered by GDPR and your client agreement. Check the sub-processor list and the security overview against both, and keep personal data out of tasks unless you're sure you're allowed to hold it there.