Project Management Software for Marketing Agencies in Madrid

The brief is the easy part

Getting a campaign approved by a large client can take longer than making it. The brand team signs off, then legal, then a regional lead, and each round sends a few comments back. Most of that work is invisible in an agency's tools: the hours go into calls and revisions, the latest version lives in an email thread, and the account director only learns a deadline is at risk when the media booking is already confirmed.

ShipSprint treats approval as part of the work. Give each client its own project, and make review stages columns on the board: drafted, with client, changes requested, approved. A per-column WIP limit on "with client" shows when too much is waiting on sign-off, which is usually the real reason a campaign is late.

The brief itself goes in the built-in wiki, with page history. Any sentence in it can become a task, so "three cutdowns for social" turns into three cards with owners rather than a line someone has to remember.

Counting the hours that go into revisions

Agencies lose the most time on the work that isn't on the scope document: the extra round of changes, the meeting to explain the concept again. On Team and up, logging time takes about five seconds, right next to the task just finished, so a revision round gets recorded as it happens instead of disappearing into a general "account management" line.

The reminder for a missing day goes to the person who forgot, not to the account director. Timesheets collect each person's week, and since every task belongs to a client project, you can see which client is consuming more hours than its retainer covers.

There are no screenshots, no keystroke logs and no activity tracking. Creative people are judged on what they deliver, and on Business their scorecard is leave-adjusted and visible to them.

Campaign season and the Spanish holiday calendar

Capacity planning on Team and up counts approved leave and public holidays. In Spain, August, Holy Week and the run from Christmas to Epiphany on 6 January thin out both your team and the client's approvers. If you work on seasonal retail campaigns, the end of the year is when the delivery load and the holiday absences overlap, so plan the approval rounds back from the launch date with those weeks marked.

Regional holidays differ around Spain too. A client approver in another region may be off on a day your Madrid studio is working, which is worth knowing before you promise a turnaround.

Buying ShipSprint from a Madrid agency

Who you're buying from. Quantuva Technologies Pvt. Ltd., a company in Hyderabad, India. There's no office or local entity in Spain. You reach support by email or in-app chat.

Time zones. IST is 4 hours 30 minutes ahead of Madrid in winter and 3 hours 30 minutes ahead in summer. Morning messages from Madrid arrive in our afternoon, and replies usually come the same working day, Indian time.

Billing. You pay per seat in Indian rupees via Razorpay, and your bank handles the conversion to euros. Ask your accountant how VAT works for a service supplied from outside the EU.

Data protection. Campaign work often involves customer lists or contest entrants, which brings the GDPR into play. Check the sub-processor list and the security overview against your obligations and the data clauses in each client contract before personal data is attached to a task.