Project Management Software for Marketing Agencies in Barcelona

The campaign year has gaps in it

In Spain, the periods that most affect an agency's capacity are August, Holy Week, and Christmas through to Epiphany on 6 January, plus regional holidays such as Catalonia's own. If clients want back-to-school campaigns ready in early September and Christmas work signed off before the break, the busiest production weeks sit right next to the quietest ones.

On Team and up, ShipSprint's capacity planning counts public holidays, approved leave and out-of-office. Lay out each client's campaign calendar on its board, and the agency can see in June that the September launch needs to be in final approval by the end of July, not the first week back.

The same applies at the other end of the year. A campaign that has to run through January is easier to deliver when the board already shows who's away between Christmas and Epiphany.

Versions, formats and approvals

A single campaign can turn into dozens of deliverables: each format, each channel, and if you produce versions in more than one language or for more than one market, each of those too. When they're tracked as one line in a spreadsheet, it's hard to say what's actually finished.

Make each deliverable a card on the client's board, with columns for your stages, such as draft, internal review, with client and approved. Per-column WIP limits show when too much is sitting with the client, so the account lead knows whom to chase. New requests go through a triage inbox first, so an extra format asked for in a call is weighed before someone just starts on it.

On the my-day screen, a designer waiting for copy or feedback taps "I'm blocked", and the right person is pulled in with the card's context.

Is this client worth what it costs?

Logged hours per client make the profitability question answerable. If one account consistently takes far more time than its fee covers, the hours on its project show it, and the conversation with the client can be about specific work rather than a feeling. On Business, the owner command center shows every account in one place and delivery forecasts from measured velocity show whether a large campaign build is on course as each sprint closes.

Using ShipSprint from Barcelona: the basics

Who you're buying from. ShipSprint belongs to Quantuva Technologies Pvt. Ltd., a company in Hyderabad, India. We have no office or local entity in Spain or anywhere in the EU, and support is handled over email and in-app chat.

Time zones. IST is 4 hours 30 minutes ahead of Barcelona in winter and 3 hours 30 minutes ahead in summer. Our working day covers your morning and early afternoon, and support usually replies the same working day, Indian time. Set up in a calm week, not the one before August.

Billing. The per-seat price is in Indian rupees, paid through Razorpay, and your bank converts it to euros. How Spanish VAT applies to a service bought from outside the EU is a question for your accountant.

Data protection. Customer lists, competition entries and campaign contacts are personal data under the EU General Data Protection Regulation (GDPR). Before any of it goes in, read the sub-processor list and the security overview, and check them against your obligations and what each client contract allows.