Project Management Software for Marketing Agencies in Stockholm

Where retainer margin goes

A monthly retainer looks simple on the contract: a set number of hours, a list of recurring deliverables. In practice it erodes through small things. A client asks for one more banner size, a quick edit to last week's newsletter, a fresh look at a headline. None of these feels worth logging, and by the end of the month the retainer has been delivered twice over without anyone deciding it should be.

ShipSprint makes the small requests visible. Every client ask, however minor, goes into a triage inbox, where an account manager decides whether it's inside the retainer, a separate job or something to push back on. Each client has its own project and board, and recurring deliverables (the monthly report, the weekly social batch) sit on it alongside the one-offs.

On Team and up, logging time takes about five seconds beside the task just done. Because each task belongs to a client project, timesheets show at a glance which retainers are running over, while there's still time in the month to do something about it.

The pre-summer crunch

When clients want campaigns live before the summer, the weeks before Midsummer in June fill up fast, and the autumn plan has to be agreed before people leave as well. Then the long July holiday takes a big part of the studio out, and possibly the client's approvers too.

Capacity planning on Team and up counts approved leave and public holidays, so you can see in April which weeks in June are overbooked and which people are away in July. Briefs for the autumn can be written into the built-in wiki before the break, with page history, and any sentence can become a task waiting on the right person's board in August.

The same applies to Christmas to New Year. If you work on end-of-year retail campaigns, delivery peaks just as people start their holidays, so plan the final approval rounds with those days marked.

Fair records, no monitoring

ShipSprint has no screenshots, no keystroke logging and no activity tracking. A designer's work is judged on what they deliver. On Business, scorecards come from delivered work and self-logged hours, they're adjusted for approved leave so the summer doesn't count against anyone, and the person they describe can see their own.

Account managers on Team and up can also ask the workspace questions from Claude or ChatGPT over MCP, such as what's due for a client this week, and get an answer based only on what they're allowed to see.

Using ShipSprint from a Stockholm agency

Who you're buying from. Quantuva Technologies Pvt. Ltd., a company in Hyderabad, India. There is no office or local entity in Sweden, and support is by email or in-app chat.

Time zones. IST is 4 hours 30 minutes ahead of Stockholm in winter and 3 hours 30 minutes ahead in summer. Messages sent in your morning arrive in our afternoon, and the reply usually comes the same working day, Indian time.

Billing. Seats are billed per user in Indian rupees through Razorpay, and your bank converts the amount to kronor. Ask your accountant how VAT is handled on a service bought from outside the EU.

Data protection. Mailing lists, competition entries and audience data are personal data under the GDPR, and client contracts often limit where they can go. Check the sub-processor list and the security overview against your obligations and those contracts before attaching any of it to a task.