Project Management Software for Marketing Agencies in Edinburgh

The work that comes back every month

A lot of agency income is recurring: the monthly newsletter, the weekly social posts, the quarterly report, the blog schedule. Each piece is small, but across a dozen clients they add up to most of the studio's week, and they're the deliverables most likely to slip because nobody treats them as a project.

Recurring work also hides its cost. A newsletter that took four hours a year ago may now take nine, after the client added a section and a second approver, and the retainer hasn't changed.

ShipSprint gives each client its own project with a content calendar board, using the marketing templates in agency vocabulary. Recurring deliverables sit on the calendar alongside one-off campaigns, with WIP limits per column so a pile-up at "awaiting approval" is visible. On Team and up, time logged against each piece shows when a recurring job has grown past what the client pays for.

Scottish and English deadlines in one studio

Scotland has its own bank holidays, including 2 January and St Andrew's Day. If some clients are in England, their working calendar won't match yours, and a deadline can land on a day your studio would normally be closed. The reverse happens too.

On Team and up, capacity planning counts approved leave, public holidays and out-of-office. Schedule recurring deliverables around the days your people are off and you'll see the clash before the client does. The same goes for the bank holiday weekends, Easter and Christmas to New Year, when content calendars often get busier while the studio gets smaller.

If a client works in a regulated field, its copy may need a compliance sign-off. The built-in wiki records who approved what, with page history, and any sentence on a page can be turned into a task, so an amend requested in an approval note goes straight to the board.

Day to day in the studio

Each person opens to "my day": today's pieces, a one-tap time log and an "I'm blocked" button that brings in the account lead with context when a writer is waiting on the client. Reminders for missing time go to the person, not their manager. There are no screenshots, no keystroke logging and no activity tracking.

ShipSprint isn't a CRM or a social scheduling tool. It tracks the work, the hours and the sign-offs; publishing and contacts stay where they are.

Using ShipSprint from Edinburgh: four things to check

Who you're buying from. Quantuva Technologies Pvt. Ltd. makes ShipSprint and is based in Hyderabad, India. It has no office or local entity in the UK, and support is by email and in-app chat.

Time zones. IST is 5 hours 30 minutes ahead of Edinburgh in winter and 4 hours 30 minutes ahead in summer. A message from your morning reaches us in the Indian afternoon, and we usually reply the same working day on Indian time.

Billing. Each seat is billed in Indian rupees through Razorpay, and your bank converts the charge to pounds. How VAT applies to a service bought from abroad is for your accountant to confirm.

Data protection. Mailing lists, client contacts and audience data are personal data under the UK GDPR and the Data Protection Act 2018. Read the sub-processor list and the security overview, and check them against your obligations and your client agreements before such data goes into the workspace.