Project Management Software for Marketing Agencies in Lisbon
For Lisbon agencies that lose days waiting for client approvals and lose August to the summer break. How ShipSprint keeps campaigns, sign-offs and hours visible, and what to check before buying from an Indian company.
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Most delays are waiting, not working
Look at where a campaign actually spends its time and much of it is waiting: for the client to approve the concept, for legal to check a claim, for the photographer's files, for the second round of comments. The work itself is often the shorter part. The waiting is invisible because it lives in email.
When nothing shows that a task is stuck on the client, the agency gets blamed for the delay, and the launch date is defended with a timeline someone reconstructs afterwards from sent messages.
In ShipSprint, approval is a column on the board. A concept sitting in "With client" for six days is visible to the account lead on day two. Per-column WIP limits on that column show when too much is waiting at once, which is usually the moment to call the client rather than send another reminder. When the creative team is waiting, they tap "I'm blocked" on the my-day screen and the account manager is pulled in with the context.
What an agency team works with
Each client or campaign on its own board, up to 100 projects on Team and unlimited on Business.
New briefs and "small changes" go into a triage inbox, where someone decides whether they're in scope before anyone starts.
On Team and up, time logged in about five seconds next to the task, so a fixed-fee project's real cost is known before the final invoice.
Tone, visual rules and client decisions in a built-in wiki with page history. Any line of feedback can become a task.
Content calendars and launch checklists in marketing vocabulary, on the same subscription as everything else.
September campaigns are planned in July
In Portugal the August summer break, the June saints' festivals and the weeks from Christmas to New Year are when an agency has fewest people available. Autumn campaigns often need their concepts agreed before August, which means the busiest planning weeks fall just as people start leaving.
Capacity planning on Team and up counts approved leave, out-of-office and public holidays, so the plan for a September launch reflects who will be in the studio in August, and the client's approval steps can be scheduled before their own people go away. The manager dashboard shows the load across every account at once.
On Business, scorecards draw on delivered work and logged hours, adjusted for approved leave, and visible to the person they describe. No one's screen is recorded and no activity is tracked. Business also adds delivery forecasts and the owner command center with a Monday digest across all clients.
Buying ShipSprint from Lisbon
Who you're buying from. ShipSprint belongs to Quantuva Technologies Pvt. Ltd., a company in Hyderabad, India. It has no office or local entity in Portugal. Support is through email and in-app chat.
Time zones. IST is 5 hours 30 minutes ahead of Lisbon in winter and 4 hours 30 minutes ahead in summer, so our afternoon is your morning. A message sent early in your day usually gets a reply the same Indian working day.
Billing. We charge per seat in Indian rupees through Razorpay, and your bank turns that into euros. Your accountant can tell you how Portuguese VAT applies to a service bought from outside the EU.
Data protection. Campaign data often includes personal details covered by the GDPR, from mailing lists to event sign-ups. Go through the sub-processor list and the security overview against your obligations and each client's contract before uploading any of it.
Questions from Lisbon agencies
Make approval its own column on the board. Every card waiting on the client sits there, and a WIP limit on that column shows when too much is stuck.
No, it isn't a CRM. It covers delivery: briefs, tasks, approvals, hours and capacity.
No. Quantuva Technologies is in Hyderabad, India, and supports customers remotely.
Yes. Team is ₹2,899 per user per year and Business is ₹6,499. Any paid charge is refunded in full within 7 days. See the pricing page.
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More in Lisbon
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